The 10 Best Printers For Office Use (February 2021)

Starting your business or even improving an existing office for your business is important in the modern era. We always need to improve and stay with the modern trends if we are to get better and a printer is one of the best ways to start. We need it for our documents, which means we do need to invest in a great one.

Brother Monochrome Laser
Best all-in-one
Brother Monochrome Laser
  • Automatic document feeder of up to 50 pages
  • Wireless printing directly from your device
  • Prints 30 pages per minute and has a tray of 250 sheets
Brother Compact Monochrome
Best monochrome
Brother Compact Monochrome
  • Saves paper with automatic dual sided printing
  • Compact design to fit in tight spaces or smaller desks
  • Various connectivity options for wireless printing
HP OfficeJet 3830
Best For small offices
HP OfficeJet 3830
  • All-in-one printer with touch screen and document feeder
  • On the Go mobile printing with HP smart app
  • Quiet mode for lesser noise and is energy star certified
HP ENVY 5055
Best for photos
HP ENVY 5055
  • Ideal for high quality photo printing
  • Touchscreen and offers wireless printing with HP smart app
  • Smart connectivity option and is energy star certified
Workforce WF-7710
Best Wide format
Workforce WF-7710
  • Highly economical and uses 80% lesser power
  • Automatic 2-sided print and ideal for large scans
  • Sheet tray with capacity of 250 sheets and brilliant paper handling

When starting my very own business, I did not have too many concerns about the office supplies. However, this became a problem as the business grew. Eventually, I took to a professional to test a few of the top printers. If you find yourself in the same situation and you need to improve your very own office, they might be perfect for you and your office. We have also included an intricate buyer’s guide that should help you when it comes to the key features.

Top Pick

Brother Compact

Best Black and White

Compact and space saving monochrome laser printer for small offices. Offers wireless printing on-the-go from your smartphone or desktop and has versatile connection options. 2-sided printing and toner save mode to save you money.

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Best Printers For Your Office On The Market Today

The different options available can be rather fascinating, but I like the top printers much more. The options we selected have been heavily scrutinized to ensure you do get the best possible value for your money. Here are the top options we have selected on the market today. We have also looked at different business types to ensure we find one for everyone:

Brother Compact Monochrome Laser– Best Monochrome

This Printer is an excellent option and we would have selected it for the number one spot with all the basic features. It is slightly smaller than the Canon, with many of the same top quality features. This lightweight and compact design make it perfect for smaller offices and it should also work for many homes.

It can actually print up to 32 pages per minute when used at full speed. It can hold up to 250 sheets of paper that should help you to cater to many people in your office. Since the printer also features Wireless Connectivity, you can connect your mobile device and your laptop if you want to print an important document on the fly.

Connecting it to your IOS devices seems to be a little troublesome, but you should eventually be able to connect it. I also love the double-sided printing feature and this can save you a lot of money. It also helps you to print much more rapidly when needed. Is should mention that figuring out all of the features is a little timely and frustrating.

Fortunately, the price is not that expensive and this should save you a lot. If you need a decent one that could do everything needed in your office, this will be an excellent option. As for the warranty, you will receive a limited 1-year warranty. This should help you get the printer established with some peace of mind.


  • Wi-Fi connectivity
  • Reasonably priced
  • Includes a 1-year warranty
  • 32 page per minute print speed
  • Compact design


  • Quite tricky to figure it out

Brother DCPL2550DW Monochrome Laser

Once again, we have another top quality option that has been designed by the Brother brand. The Brother Printer is slightly larger than the previous printer is, but still features excellent functionality. It can hold up to 250 pages and the massive print speed of 32 per minute makes life easier for you.

Once again, this model can be connected to the Wi-Fi. It makes life much easier when you need printing in a rush, while the double-sided feature enables you to save paper. It can handle multiple page sizes and the design is capable of delivering documents that look professional as well. Google Cloudprint 2.0 is perfect for modern offices and people looking to work online.

Brother offers some excellent support if you have any problems and the actually put in a lot of effort to ensure that you are satisfied. This model is not that expensive and the limited 1-year warranty gives you a little bit of peace in your mind. The only downside is the instructions and it should take some time to actually figure out how it works.


  • Stylish design
  • Works with all modern online systems
  • Reasonably priced
  • Limited 1-year warranty


  • A little hard to figure out

HP Laserjet Pro M402dw Wireless Monochrome – Most Popular Option

Last but certainly not least, we have another HP model. The HP Laserjet Pro M402dw Wireless Monochrome Printer is an upgraded version of the previous model and the wireless system will make a difference. The stylish white color will work well in your office and improve the décor of your home when needed.

It can print numerous different pages at a fast rate and the double-sided printing feature means that you will be saving a couple of bucks. Once again, HP has included the energy-saving feature, helping you when it is not in use to conserve power. This model can be connected with Wi-Fi and also includes the best security features you could need for protection.

Unfortunately, it is a little more expensive than the previous model, but when we look at all the features, it does become apparent that it is actually worth it. The limited 1-year warranty should keep you protected while you figure out all the nitty-gritty details. If you are serious about improving the overall look of your office, this model is definitely one of the best you can consider.


  • Stylish design
  • Conserves energy in the office
  • Includes wireless connectivity
  • Limited 1-year warranty


  • A little too expensive for smaller businesses

Canon Color imageCLASS MF731Cdw

Canon is definitely one of the most important brands on the market today. The Canon Printer is one of the larger models that offer you stylish display with Wi-Fi connectivity. Since it also looks stylish, it can be placed in the middle of the office. The Wi-Fi connectivity is what makes a massive difference and you can also print all of your documents from your mobile device if needed.

The printer has a massive speed rating, printing up to 28 pages per minute. If you quickly need to print one, the device will have the document ready in less than 9-seconds. Using a laser toner might be a little expensive when you replace the cartridges, but it also features technology that will ensure none of the toners is actually wasted.

One of the biggest concerns we do have is the size. Yes, it can actually hold a lot of paper and all of these features do need some storage space, but the printer will take up a lot of space in your office. We should also mention that the printer does have the capacity to scan multiple different pages at once, making the scanning a little faster.

It is worth noting that this printer might be a little expensive for many people. However, it comes with a state of the art 3-year warranty and US-based tech support that should help you with any real problems. I would definitely recommend this option for larger offices, but not for your standard startups on a limited budget.


  • Includes Wi-Fi Connectivity
  • Prints 28 pages per minute
  • Includes a 3-year warranty
  • Fast printing speed


  • A little expensive
  • Might be a little large

Samsung Xpress SL-M2835DW/XAA Wireless Monochrome – Best Budget Printer

Samsung is one of the best brands when it comes to technology. They have a massive market share and great reputation. The Samsung Xpress SL-M2835DW/XAA Wireless Monochrome Printer is one of my all-time favorites. It is really compact and stylish for your home or your smaller office, which means everyone working, will also feel more professional.

The printer can print up to 29 different pages per minutes and it can use a multitude of different cartridges to help you find the cheapest option. It has wireless connectivity and offers you the ability to connect with your mobile device when needed. I like the stylish LED display and this makes the control a little easier as well.

Samsung might be considered one of the more expensive brands, but this is not an expensive option as many of the rest. We definitely recommend the printer for home use or for startup businesses. The limited 1-year warranty should offer you some peace of mind when you figure it out. Fortunately, the settings are actually really simple to configure.


  • Fast printing speed
  • Really affordable
  • Includes a limited 1-year warranty
  • Works with most cartridges


  • Not the best support from Samsung has been reported

Samsung Electronics SL-M2825DW Wireless Monochrome – Best Printer For Versatility

Samsung once again makes it onto our list and this printer is much similar to the previous model. This option also features a stylish design and the standard Wi-Fi connectivity now seems to be a staple in most of the newer model printers on the market.

As we have already mentioned, it features a printing speed of 29 pages per minute with a double-sided toner that should give you a little more efficiency. It is extremely versatile and can work with nearly all page type. Once again, Samsung does not restrict you to using only one type of cartridge when printing.

While the printer is still cheap, it is slightly more expensive than the previous model. However, it has a slightly upgraded interface and massive durability in that compact design. Once again, Samsung includes the limited 1-year warranty that should offer you peace of mind. I would basically recommend this printer for every small type of business and for the versatility.


  • Stylish and compact
  • Decent user interface
  • Includes a 1-year warranty
  • Really affordable
  • Works will all paper and cartridge types


  • Occasionally, there are a few paper jams leading to wastage

Lexmark MB2338adw Print Only Monochrome Laser – Best 2018 Model

Lexmark is one of those underrated brands we generally don’t see too often. However, they have a massive share in the small business market. The Lexmark printer might be large, but it is the perfect example of an all-in-one printer that should meet all your personal needs.

A powerful 800 MHz dual-core processor makes all the difference in speeds and it can print most pages in around 6.5-seconds when needed. This is also one of the fastest printers with a capacity of 35 pages per minute and it holds up to 250 pages in storage. Yes, it can actually print different types of pages when it comes to weight and size.

The printer might be a little expensive compared to many of the others and this means it is actually overpriced for some. However, these features are definitely state of the art and offer you some great value for your money. The limited 1-year warranty gives you peace of mind and should ensure that you have some peace of mind as well.


  • Massive print speeds
  • Powerful processor
  • Stylish design
  • Includes a 1-year warranty


  • Expensive
  • A little too large

Xerox Phaser 3610/N Monochrome Laser – Editor’s Choice

If you are looking for one of the all-time best printers, nothing compares to a state of the art Xerox. This is one of their newer models, but it has already been adopted by many businesses. It comes with a state of the art mono laser and delivers some of the highest quality images on the market today.

Why I love this option is due to the massive speed. It can print one page in up to 6.5-seconds, making it one of the fastest on the market today. The printer is Wi-Fi capable of fast printing, but since it can take a password, you can keep all of your important documents out of the wrong hands. Most people also enjoy the remote operating feature from your mobile device.

As for the price, this is one of the more expensive models. However, you won’t be able to have these same features for a cheaper price. It comes with a state of the art warranty and figuring it out is also really simple with the clear instruction. We would definitely recommend it for the value it offers and all these top quality features.


  • Prints in 6.5-seconds
  • Password protected feature
  • Extremely reliable
  • Stylish and compact design


  • Expensive price

HP Laserjet Pro M402n Monochrome – Best Wired Printer For Office Use

No list can ever be completed if we do not include one of the top HP models. HP is one of the brands that actually built a massive reputation on their computer hardware. The HP Laserjet Pro M402n Monochrome Printer is one of the most popular options on the market and it is also really common amongst most businesses.

While the model does not have the wireless features, it is still wired and you can print from your USB devices. I like the auto on/off technology and this means the printer can actually save you on your electricity bill at the end of the month. Once again, a few security features are included for you to safeguard all your important files and documents.

HP is an affordable brand and they have a good reputation for their customer support. This printer comes with a 1-year warranty for your protection and can be used in the office or at home. Another problem is the fact that only works with the original HP 26 toner cartridges, which might actually spike the price in the long run.


  • Stylish and functional design
  • Reasonably priced
  • Fast printing speeds
  • Includes security protection


  • Only HP cartridges can be used
  • No wireless connectivity

Key Features To Consider When Choosing Anew Printer For Your Office:

The nine options we have selected all have excellent reputations and they are worth every cent. However, we did do a lot of research to ensure we found the best models. If you want to know which features we use, you are in the right place. Here are the most important features that we believe should be considered when choosing a printer for your office:

  • Design:

The design is something that I do feel is important and it makes a massive difference. If you are looking for a new printer, it should at least complement your office. We generally look at all the aesthetic features to ensure they match the décor. White is also considered an excellent neutral color, but the cleaning might take some time.

  • Capacity:

Nothing is more frustrating than having to deal with the constant need to refill the paper. When you work in a massive office and everyone is using the same printer, you need a large capacity model. While most printers can hold up to 250 sheets of paper, it should be much more efficient if the printer can actually hold 850.

If you are looking to save on the paper you are using, you might even like the double-sided printing feature. While this might not be something that many people feel are professional, it is still a rather effective way for you to save some paper. This could have a massive impact on your capacity and we all know how expensive paper has become.

  • Print Speeds:

The print speeds are directly related to the capacity as well and the functionality. If you have many people using the printer, faster printing speeds should be really beneficial. The average speed for office use is around 29 per minute. Let’s be honest, we never really have many documents or files that are more than 30 pages.

The printing speed per page is also something you could keep in mind. However, this might not be as important and you need to look for quality over quantity when buying.

  • Connectivity:

The connectivity is a great thing that we should keep in mind. Most of these models are either wired or wireless, with the wired models being a little more affordable. The wired models will make use of an Ethernet connection to ensure you are connected to your PC. However, this method is a little slow and could be frustrating.

Having Wi-Fi connectivity means that you can connect from your mobile device. The mobile device is a modern way for us to receive documents and emails today. Having wireless connectivity makes life a little easier.

  • Security:

Security is one of the most essential features that you could have in the modern era. Most of the newer models have a security feature preinstalled and this should help you when it comes to protecting your documents. Most of the times, this feature will use a password to ensure that you are actually protected from fraud or theft.

  • Warranty:

The warranty is one of the last things we look at. Since these printers might occasionally be flawed, you could need your warranty. The warranty is an excellent way for you to ensure that you are protected whilst you explore the features.


When it comes to a printer, it is fundamentally important for you to have a great one. All of these have been highly rated and they offer the best value for your money. Now, it is your turn to let us know in the comment section which of these printers you would like to have and if we missed any of your favorites

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